Posts Tagged ‘procrastination’

The four D’s - overcoming procrastination.

Wednesday, June 24th, 2009

The four D's

The four D's

Procrastination is a life sucker – you know what you should be doing but you find a gazillion reasons to be doing something else, all the while at the back of your mind is the nagging voice telling you that you really should be doing whatever it was you are putting off !

In the last post we looked at the five “personality types” for procrastination. So I’m sure you found yourself among them, but now that we know why we do it, what can we do about it ?

Here are some things you can do:

1. Recognise when you are doing this and make a commitment to monitor this trait and NOT do this anymore.

2. Put a big sticky note in front of your face at your desk or shopcounter if you have to but stop it. It’s not doing you any good.

3. Look at the benefits you get from doing it, there’s always a pay off for our actions, even if its not immediately visible.

4. Stop excusing procrastination from those around you

5. Develop a personal commitment to action

6. Prioritize your life – have you taken too much on, are you excited by the opportunities or lost in a blizzard of “To do’s”

If you’re looking for a way to work out what you should be doing, the four D’s are a good guide. Do it, Diarise it, Delegate it or Dump it !

You can use this little mantra as you open post, work out who’s supposed to be doing what, or just for all those jobs on a list somewhere that you just know you’re never going to do – whether it be learn French, take a mechanics course or clear out the storage shed.

If you know at the back of your mind that you’re not going to do it, but you put it on the list because you think you should – Give yourself a break and take it off ! Admit its never going to happen, and put your energy into something that you do really want to do !

If you go through your list, there should be things that can be delegated – Ok, not all for sure, but some, and it’ll give your staff a chance to learn new things, and free up some time for you to learn some new skills for all those things that are on the list that you really don’t know how to do….

Or hire someone who does know how to do them, loves doing them and lets you concentrate on the things you’re good at, instead of slogging away at the stuff you hate…

That’s a winning strategy !

Procrastination !

Monday, June 22nd, 2009

Procrastination !

Procrastination !

Procrastination ! Even the word is long…! Dragged out, lots of syllables…!

The Definition of Procrastination is:

The failure to do what needs to be done when it needs to be done.

Procrastination affects us all at different times and for different reasons. But the end result is that is sucks our energy and leaves us feeling listless. We know what we should be doing, but we do something else instead, or we do nothing instead, but at the back of our minds, we still know that we’re cheating ourselves…!

There’s 5 causes or personality types in Procrastination:

1.Perfectionist - Someone who has to have everything ‘perfect’ before starting the new thing, implementing their new idea or launching a new store, product or service.

2.Dreamer - Someone who lives in their big vision and doesn’t do too much about the little details.

3.Crisis Maker - Someone who likes to create drama in their lives or wait until the very last minute to do a certain task or who works well under pressure

4.Defy-er - Someone who doesn’t like to do things by the rules, a bit of a rogue agent

5.Over-doer - Someone who does things over and over again without actually taking action or implementing something – rather like an over-analyser or over planner.

Do you recognise yourself in there ? I’m definitely a number one, I’m the type that has to clean the desk and sharpen all the pencils before I can return a phone call ! Yes, feel free to shake your head, as it is mystifying to all around me too !

So why do we do it?

• Is it because we’re lazy?

• Is it because we aren’t sure what we should do to go forward?

• Is it because deep down, we’re not totally confident that we can accomplish the task?

• Is it because we don’t enjoy the task and there are other more fun things to do instead?

• Is it because it’s a “should” on our list, but not something that we actually want to do ?

The answer is of course a mixture of the above…

Sorry there’s no one stop panacea for procrastination, but if you look through your unfinished “to do list” you’ll be able to figure out what the blockages are for you ! (more about this on Wednesday )

Pressure,the law of Vacuum and how you can use this to create a compelling future

Wednesday, March 4th, 2009

Tell everyone what you're going to do !

Tell everyone what you're going to do !

Following on from my post about the law of Pertubation….

The law of pertubation explains that in order for something to grow there must be pressure. It explains why behind every good idea is someone championing it, that either got really mad and angry about something, or saw a possibility for something different. You’ll know as well as I do that at work, if you don’t have everyone behind an idea, no matter how good it is, it just won’t have legs.

Or, if you have no time to implement something, but you put someone in charge who loves it, then it’ll work. Every great idea, needs a champion !

So, now given that we need pressure in order to grow, and that there’s no pressure when we’re comfortable, and therefore no growth. How can we create pressure, and kick start growth?

There’s a few ways, and I’ll explore some of them here:

One way to create pressure is to create more space. The Law of Vacuum, another very cool law, says that nature abhors a vacuum and everything grows to fill the available space. You can see this in your own houses, “everything expands to fit the space available to it” Look around, I’m sure when you moved in you thought you had oodles of room, but now….?

At work, you can see this in time management and procrastination ! Have you noticed how activities always expand to fill the time allotted. If you want something done sooner, then you’ve just got to create a smaller timeframe, which applies more pressure, so the job gets done sooner. There’s a great quote about deadlines, “if it wasn’t for deadlines, nothing would get done!” Have you ever noticed how much work you can get through two days before you’re due to go on holiday? Stuff that’s been on your to do list for literally months is cut through, like a hot knife through butter – why isn’t it like that all the time? Hmmmm, there’s not the same pressure !

If you want more business, create the space for it. Hire more salespeople, expand your shop space, buy another van, book the space to conduct a workshop, etc. Creating space will naturally create pressure for you to fill that space.

Another way to create pressure, and its everyone’s least favourite, is to tell EVERYONE what you’re going to do ! So if you want to open another shop in the next year, for instance, then tell everyone you know, your family, neighbours, friends the dog, the postman, customers, publicise it in the local newspaper, that’ll create some pressure to get that second shop. We tend to like to do things undercover, that way if it doesn’t work out, we didn’t fail, because we weren’t really trying. Its one way we fool ourselves into avoiding the pressure for change. No one likes to look stupid, but really, what’s the worst that can happen?

Create a compelling future, for you and for those around you, so that going through the discomfort of the change process is going to be worth something in the end. Its rather like moving house, you only do it, because its going to be a nicer house, more room, a better neighbourhood, a bigger kitchen, or some such reason. Or at least that’s how you sell, or are sold the idea.

You create the picture of how the future will look, your vision of it, how the shop will be, what colour the walls will be, the new products you will be able to sell, what the new type of customers will be like, how going upmarket will transform your finances, or whatever it is, and then you talk about it, until everyone is on board with your idea.

Remember nature abhors a vacuum and will fill it up regardless, so you might as well have it filled up with your compelling vision of what the future will be than a random assortment of your staff’s visions, which will be eclectic and will diffuse the USP of your shop, so remember the law of vacuum and set a direction today and champion your vision….